inspection

Authority Having Jurisdiction (AHJ) and Fire Protection

Conner Wolff-Torres · Oct 4, 2022 ·

The authority having jurisdiction, or AHJ, plays a crucial role in ensuring fire/life safety in buildings, and it’s essential that facility managers understand what the AHJ is and the role it plays throughout the life of a building.

The concept of an authority having jurisdiction (AHJ) has been included in safety standards for years. The first thing to understand about an AHJ is that it is not a single entity. Depending on the jurisdiction your facility is in, the type of facility you’re in, and who owns your facility, you may be visited not only by the fire marshal, but by a variety of individuals, referred to as “the authority having jurisdiction”, who ensure your fire and life safety programs are within their standards of operation.

Defining the Authority Having Jurisdiction

The National Fire Protection Association (NFPA) 701 codes define the AHJ as “an organization, office, or individual responsible for enforcing the requirements of a code or standard, or for approving equipment, materials, an installation, or a procedure.” Specifically, under the NFPA 701 annexes, it is distinguished that “where public safety is primary, the AHJ may be a federal, state, local, or other regional department or individual such as a fire chief; fire marshal; chief of a fire prevention bureau, labor department, or health department; building official; electrical inspector; or others having statutory authority. For insurance purposes, an insurance inspection department, rating bureau, or other insurance company representative may be the AHJ.”

Essentially, this means that the AHJ serves primarily as an official responsible for code interpretation, enforcement, and implementation. It also means your AHJ is most likely more than a single person, office, or entity. The requirements your AHJ is employed to enforce depend mostly on the type of building or property. Their main objective is to evaluate the overall condition of the fire and life safety performance on your property and to confirm or request that it meets those up-to-date expectations. For example these could include:

Local Government

Building Department
Fire Departments & the Fire Chief
Zoning Departments

State Government

State Fire Marshal
State Health Department

Federal Government

Government Service Administration
Federal Programs
- OSHA
- JCAHO
- BIA

Private Sector

Insurance Company
Third-party Certification & Accreditation Organizations

The United States’ codes and standards development process can be confusing. Unlike many other countries, there is no federal government code, so your AHJ requirements may differ depending on where your building is located. Furthermore, the codes your AHJ is employed to enforce can differ depending on which edition of the code your jurisdiction has adopted. It’s essential to recognize that once a code is adopted by a jurisdiction, it essentially should be noted as law for that jurisdiction.

With each of these sectors, various disciplines, or AHJs with unique or specialized areas of focus, might be present. An AHJ with overall knowledge of building and fire code issues, or one with special knowledge of plumbing systems and electrical systems, are a few examples of whom you might encounter.

International Code Council and National Fire Protection Association Code Books — Examples of Code Books Enforced by AHJS

Understanding Codes Enforced By AHJS

The codes and standards development process in the United States is managed almost entirely within the private sector. While the processes used to develop the code-based provisions have some differences, the NFPA code development process uses the principles of the American National Standards Institute (ANSI). These principles include:

Consensus must be reached by representatives from materially affected and interested parties.

Standards are required to undergo public reviews when any member of the public may submit comments.

Comments from the consensus body and public review commenters must be responded to in good faith.

An appeals process is required.

Transparency, openness, and inclusion are at the center of this process. NFPA uses a model of balanced committees; a mix of materially affected, interested parties derive requirements and develop the standards. In regard to the building, those who have to do the enforcing (the AHJ), pay for the building (the building owners), maintain it (the owners/contractors), install it (the contractors), design it (the architects/engineers), and insure it (the insurance company), all have a perspective on what the “requirement” should be, and they work together to find that balance.

Code Adoption

Once a code is adopted by a jurisdiction, the Authority Having Jurisdiction and the building owner are obligated to follow and it is what the AHJ is obligated to enforce. Finding out which code is applicable can be a bit tricky. A state or local jurisdiction may be several editions behind in adopting the most current code. For instance, the current edition of NFPA 101, Life Safety Code, is from 2021. Although this code is updated every three years, some jurisdictions may be using a 2015 edition or even a 2009 edition. Furthermore, a particular edition may be adopted at the state level but Home Rule (where county or municipal governments implement principles of a local self-government) may allow the code to be adopted at the local level.

The AHJ is the best person to ask to learn which edition and what local amendments are in effect. This approach is also a great way to strike up a relationship with the AHJ. Doing so can give you a better understanding of expectations and requirements.

A Critical Role

On occasion, there are stories about the fire marshal controlling or setting limits on the way a building can be used. Contrary to some popular myths, fire marshals and other Authorities Having Jurisdiction do not make up their own rules. One of their primary jobs is to enforce the locally adopted codes and standards in the jurisdiction. The restrictions, limits, or changes in your building that the AHJ has identified are there to protect the owner, the building occupants, first responders, and the community at large.

It might be helpful to think of AHJs as customer service representatives. They help with carrying out the “policy” (adopted code) for the jurisdiction. During construction or renovations, they are also allies of the building owner. The AHJ is usually involved in the plan review process. This process helps ensure that the building and its related systems meet the requirements of the adopted code or standard and that the building’s construction features, systems, and architectural features are in compliance, thereby assuring the building owner that he or she is paying for a code-complying structure.

The Fire Marshal in AZ is under the Department of Forestry & Fire Management

It is their duty to verify your building is safe for everyone. In case of an emergency, any requested modifications also benefit the first responders. For instance, if a fire starts in your building, first responders are going to assume your life safety systems are up to date. If you have failed to follow AHJ instructions, a first responders’ ability to take control of a possibly dangerous situation could be compromised. Not only is this a disservice in respect to overall safety, but potential legal ramifications may follow.

Your Responsibility

However, even with a government AHJ responsible for the initial installation and an assigned facility AHJ for subsequent facility installations, there is an obligation for an employer to verify that maintenance, repair, or modification of the initial equipment does not create unsafe conditions.

Tips for Working with the Authority Having Jurisdiction

When it comes to your fire code and safety inspection services, the AHJ plays a vital role in certifying that the fire and life safety systems in your building are up to date and up to the NFPA codes standards. Many of us generally don’t know who their AHJ is, let alone what fire codes and standards apply to our buildings.

The NFPA requires fire inspections primarily where public safety is at potential risk. Inspections are not to assign blame. They confirm that equipment is installed and maintained in a manner that safeguards persons and property from hazards arising from everyday use of the facility as well as in emergency situations. Without verifying compliance, employees, customers and anyone else who enters your building are at risk.

At A P Fire Protection we believe it is our responsibility to make sure you know what to do when the AHJ for your business comes into the picture. The following tips will help you know what to expect and prepare for so that you can go in feeling confident and comfortable with the fire inspection process.

Get to Know Your AHJ

In the most general sense, if you’re a building owner, your AHJ is an ally, so it’s important to treat them as such and take them seriously when they perform inspections. Keeping an open mind and providing the upmost transparency when relaying information pertaining to the building is crucial in maintaining a positive relationship with your AHJ, as well as the safety of anyone who goes into your building.

Sustaining a positive relationship with your AHJ(s) additionally provides you the opportunity to know your building inside and out in a way that will help you to conserve the integrity of the building and therefore your business. It will also help you in case something goes wrong, you’ll be able to effectively communicate where the issue is so as to provide the persons in charge of fixing or inspecting the issue all of the facts. Good for you, but also good for your AHJ to know too.

Remember, your AHJ isn’t your enemy, your AHJ is your friend! It’s up to you to maintain a good rapport, no matter the condition of your building(s), a good relationship with the AHJ can only improve the situation.

Document Inspections/Correspondences and Follow Up

It is as beneficial for you as it is the AHJ when you both are on (literally) the same page. Take notes during inspections, save all paperwork, and don’t be afraid to ask questions.

Chances are, if you lack the knowledge, you’ll be left wondering what to do when your Authority Having Jurisdiction shows up. At APFP, we don’t want that to happen. After all, your success is our success, and we all can agree a safe building is the best kind of building.

Check out our social channels!

Fire Extinguishers: Lifecycle & Expiration

Conner Wolff-Torres · Aug 10, 2022 ·

Fire Extinguisher Expiration

Fire extinguishers don’t last forever, and while all fire extinguishers do expire at some point, there is not always a set expiration date. As your first line of defense during a fire, it is important that your extinguishers are functional and well maintained.

How Long Do Fire Extinguishers Last?

Do fire extinguishers expire? All fire extinguishers should be installed, inspected and maintained in accordance with the National Fire Protection Association standard titled “Portable Fire Extinguishers“, NFPA-10 and the requirements of local authorities having jurisdiction.

The lifespan of a fire extinguisher varies based on a few factors including:

Type of fire extinguisher
Whether the extinguisher is disposable or rechargeable
How well the extinguisher is maintained
The date it was manufactured
Manufacturer recommendations

When to Replace Your Fire Extinguisher

According to NFPA standards, disposable fire extinguishers need to be replaced every 12 years and rechargeable fire extinguishers must be recharged every 6 years.

Some manufacturers set recommended expiration dates for their fire extinguishers. However, there are many extinguishers without expiration dates which can make it hard to tell when it should be replaced.

In short, fire extinguishers expire. Certain types of fire extinguishers are now considered obsolete as regulations change or technology advances. NFPA guidelines dictate which types of extinguishers should be removed from service. If you have an older fire extinguisher, one of our experienced technicians can help you to determine whether it needs to be replaced.

Monthly Extinguisher Inspection

Occupational Safety and Health Administration (OSHA) regulations mandate that commercial businesses must inspect their portable fire extinguishers monthly. Sometimes referred to as a visual inspection, monthly inspections can be executed by employees who have received proper training. Every month, you should complete a visual check of your fire extinguishers to make sure that they are still functional in the following areas –

Location & Accessibility

All portable fire extinguishers should be unobstructed, easy to see, and easy to reach. If the extinguisher is blocked or unreachable, any obstructions should be moved or the extinguisher itself should be relocated where it will be more accessible.

Low Pressure Fire Extinguisher Gage: Do Fire Extinguishers Expire — Low Pressure Gauge Reading

Gauge Pressure Reading

A disposable fire extinguisher has a plastic head with a gauge that reads “full” or “empty”. Rechargeable extinguishers have a metal head with a gauge that shows the level of charge.

For a rechargeable extinguisher, the needle of the pressure gauge should be pointing to the green indicator, known as the operating zone. If the needle is below the operating zone, the extinguisher has lost pressure and needs to be recharged by a professional. If the needle is above the operating zone, it has too much pressure and is at risk of a leak or a cylinder failure (read: explosion). Call us right away if the pressure gauge is outside of the operating zone in either direction for service.

Inspection Tag

Check the inspection tag to see when the last annual inspection took place. If your inspection date is getting close, make a note to call and schedule this year’s maintenance and inspection. If there is no tag, the extinguisher should be inspected to avoid any issues. After your inspection is complete, our technician will attach an updated inspection tag punched with the month, year, the type of extinguisher and the service performed.

Corrosion: Do Fire Extinguishers Expire — Corroded Fire Extinguisher

Visual Damage

Additionally, the exterior of the extinguisher needs to be checked thoroughly for damage or corrosion. Check that the instruction label is present and easy to read. The serial number should also be legible. Look for dents and punctures, as well as paint removal and rust. The hose should be unobstructed, securely fastened to the side of the extinguisher and free of cracks or other damage. Tamper seals are required and indicate if anyone has attempted to use or discharge the unit. Tamper seals are placed around the locking pin and secured around the handle. They may look similar to a zip tie, but they break easily with a little bit of force. You cannot secure an extinguisher with a zip tie! If any extinguishers are damaged or tampered with, have them inspected immediately.

Document Your Findings

Finally, most inspection tags provided space to record monthly inspections; sign your name or initials and date of inspection to confirm that it has been done. After you’ve completed your inspection and signed off, write a report detailing any issues and whether any actions have been taken to remedy them. Your report should include your name, date, and location of the extinguisher that needs service.

Internal Fire Extinguisher Components: Do Fire Extinguishers Expire — Internal Extinguisher Components

Regular Maintenance

Regular inspections, testing, and maintenance according to NFPA and manufacturer recommendations can help to extend the lifespan of your fire extinguishers. Hiring the experienced professionals at A P Fire can help to keep your extinguishers functional and code compliant.

Annual Inspections

Fire Extinguisher Inspection — Annual Inspection

While on site, our annual inspection of fire extinguishers shall include a check of at least the following items:

1. Location in designated place.

2. No obstruction to access or visibility.

3. Pressure gauge reading or indicator in the operable range or position.

4. Fullness determined by weighing or hefting for self-expelling-type extinguishers, Cartridge-operated extinguishers, and pump tanks.

5. Operating instructions on nameplate and facing outward.

6. Safety seals and tamper indicators not broken or missing.

7. Examination for obvious physical damage, corrosion, leakage, or clogged nozzle

Maintenance on Expired Fire Extinguishers

Six & Twelve Year Maintenance

Every six years, additional testing is required to ensure your extinguisher is in optimal operating condition. At this stage of maintenance, the unit must be completely dismantled so inspections can be completed on all internal components including a check of at least the following items:

1. Discharge chemical and pressure into a “closed” dry chemical recovery system making sure that the extinguisher is completely empty and depressurized.

2. Clean extinguisher to remove dirt, grease or foreign material. Check to make sure that the instruction nameplate is securely fastened and legible. Inspect the cylinder for corrosion, abrasion, dents or weld damage.

3. Inspect the extinguisher for damaged, missing or substitute parts. Only factory replacement parts are approved for use.

4. Check the date of manufacture on the extinguisher label.

5. (12 year only) Hydrostatically test to factory test pressure marked on the label, using the proof pressure method, in accordance with CGA C-1 and NFPA 10.

6. Visually inspect the pressure gauge – if bent, damaged or improper type or pressure – replace.

7. Check ring pin for freedom of movement. Replace if bent or if removal appears difficult.

8. Inspect discharge lever for any dirt or corrosion which might impair freedom of movement. Inspect carrying handle for proper installation. If lever, handle or rivets are damaged, replace.

9. Remove nozzle or hose and horn assembly and visually inspect threads on nozzle or hose coupling, horn and hose for damage, and replace as necessary. Blow air through nozzle or hose and horn to ensure passage is clear of foreign material.

10. Inspect the valve assembly for corrosion or damage to nozzle or hose thread connection. Replace valve assembly or component parts as necessary.

11. Remove and disassemble valve assembly by removing downtube, spring and valve stem assembly. Install a new valve stem and collar o-ring after lightly lubricating.

12. Recharge the extinguisher.

13. Complete maintenance by issuing a new inspection tag and service collar.

We perform annual inspections, six year maintenance, twelve year hydrostatic testing and we will recharge your extinguisher in the event it has been discharged. As of 2022, we are distributors for Amerex and Badger brand extinguishers. We service school districts, healthcare facilities, municipalities and other commercial buildings. If you have a small business or home extinguisher, we also accept walk-ins at our office location. In the end, there is no hard and fast rule of when fire extinguishers expire. If you are worried about your fire extinguishers expiring and would like to request service for your fire extinguishers, contact us!

Fire Extinguisher Service request