fire safety

ASBA 2022: Another Great Year

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ASBA 2022

Last week we attended the Annual ASBA Conference and Expo in Phoenix, AZ. It was another great year at ASBA 2022! We were feeling the holiday spirit and our booth was decorated with props we used this year at the Glendale Hometown Christmas Parade for our Charlie Brown Christmas float! We weren’t the only ones embracing the event’s spirit, there were so many awesome booths this year.

Happily, we saw a few familiar faces in the crowd. We love that you keep coming back and letting us educate you on the importance of fire protection and fire safety in your facilities.

Safety in schools is a top priority, and we are excited to keep growing and helping to build a fire safe community in Arizona.

Giveaways

As always, we had some pretty amazing giveaways to entice a stop or two to our booth. This year we brought notepads, stickers, back scratchers, koozies, cowbells and rulers!

In addition, our Grand Prize this year was a $100 gift card to Amazon!

What is AASBO

The Arizona School Boards Association is a private, non-profit, non-partisan organization that cultivates excellence in locally governed school districts to bring about the best schools in every Arizona community. Thanks to ASBA, our children have a voice. They maintain a year-round presence when education policy and legislation are being considered in Arizona. ASBA events throughout the year provide training, education and more to school officials.

Why Are We Members

Many of ASBA’s programs and presentations are made by individuals with expertise in areas of school business and support service operations. The association’s programs feature keynote speakers from various fields and high elective offices, as well as technical sessions in the areas of business operations.

Furthermore, as a vendor interested in doing business with Arizona public schools and a registered member of ASBA, we are in a great position to best serve you and your school. If you are looking for a reliable, customer focused fire protection company to service your facilities in the new year, we are here for you!

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Fire Protection for Schools & Universities

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The first step in keeping students, faculty, and visitors protected in the event of a fire involves fire protection systems and fire safety protocols for schools and universities. Fire protection systems can help to extinguish a fire and provide building occupants the time they need to evacuate safely, but only when they are well-maintained and functioning. It is extremely important to uphold established fire safety protocols to keep everyone informed and prepared so that they know what to do and where to go in the event of a fire.

Fire Protection Systems

Authorities Having Jurisdiction (AHJ), code officials, field inspectors, and school districts have the responsibility to ensure each school building is built and maintained properly. Set your year up for success by ensuring your fire protection systems are up to code and ready to deploy in the event of an emergency. Each level of your fire protection systems is a critical component of fire safety on your campuses. Be sure to have your  inspections and maintenance items scheduled early and A P Fire Protection can work with your school calendar to have your fire protection in tip-top shape.

Fire Alarms

The International Building Code (IBC) and International Fire Code (IFC) provide minimum requirements for fire alarm systems such as automatic detection and manual fire alarm boxes throughout a school. A school fire alarm system can be set off in one of two ways: a system will automatically sound if smoke or high heat is detected, or it can also be manually started through a pull lever.

Smoke detectors are constantly testing for combustion particles in the air, while heat detectors measure air temperature. Depending on the installation areas and code requirements, each type could be installed on your campuses to reduce nuisance alarms while still providing reliable early detection. Early detection and notification also offer ample time to locate and extinguish a fire before it spreads.

The control panel is typically located in the front office, but not always.The panel is programmed to be able to tell the staff where the fire is happening, whether a fire alarm lever was pulled or automatically activated by the presence of heat or smoke.

Fire Extinguishers

Portable fire extinguishers should be located in accessible locations in accordance with the AHJ requirements for your region. Staff should know where the closest extinguisher is located at all times and how to operate it. APFP offers onsite training courses and certification where staff can operate a real extinguisher to put out a live flame. Trained personnel can use fire extinguishers to quickly stop a small fire from spreading or to create a path for escape. 

Fire Sprinklers

Quick response (QR) fire sprinklers are preferred in systems for facilities with high occupancies like school buildings and dormitories. Their smaller bulb size speeds up thermal responsiveness. Additionally, quick response sprinkler deflectors discharge water higher on the walls to keep the fire from climbing and maintain lower ceiling temperatures (heat rises!). Cooler ceilings reduce the likelihood of flashover and slow a fire’s rise within a building, improving the odds for survivability. These elements give occupants time to evacuate. 

Fire Damage at School

Fire Safety Plans

Unfortunately, statistics indicate that most school fires are started while school is in session, meaning the occupants are responsible for most school fires. Staff training and fire drills are essential in educating our children about fires and keeping them safe. Even with the best fire protection systems in place, it is important to have emergency operation plans that are organized to provide quick and orderly evacuation. These plans should be reviewed frequently and updated to reflect any building modifications or changes in occupancy.

Mass Notification System

Depending on one form of emergency communication, such as a PA system or text messages, can be incredibly unreliable during an emergency. NFPA 72 recommends using at least two of the four layers of communication – indoor, outdoor, personal, and public alerting. A mass notification system allows building occupants to be promptly and clearly alerted to a variety of emergency situations. This includes fires, severe weather, active shooters, or any other emergency requiring immediate communication to many people. Internal speakers, outdoor blast speaker systems, mass text messages, and e-mails can all be utilized to alert everyone to the specific danger and provide instructions on how to remain safe.

An egress map showing evacuation routes and fire protection unit locations held down by a detector.
Emergency Action Plan: Example Egress Map

Fire and Evacuation Drills

Fire and evacuation drills are the most important fire safety exercise you can do. Conduct drills on a regular basis to learn and maintain awareness of exit routes and best efficiency practices. An egress map should be posted in each classroom and near each building exit. Each egress map should designate two assembly areas that are at least 500 feet away from the building where students and staff should assemble upon evacuation as a “Main Assembly Area” and an “Alternate Assembly Area”, in the event the Main Area cannot be used. 

Drills can be used as an opportunity to identify problem areas and egress choke points and to ensure occupants understand any directions given by the fire alarm or mass notification system. In addition, it is important that all employees be aware of the locations of alternate exits and keep exit routes free and clear of obstructions. Drills should be used to update plans as needed to account for new or renovated buildings, student growth, and other changes that might affect emergency egress.

Dormitory Checks

September is Campus Fire Safety Month, and that’s a great time to review best practices for fire safety in dormitories. According to the National Fire Protection Association (NFPA), from 2015-2019, U.S. fire departments responded to an estimated annual average of 3,840 structure fires in dorms, fraternities, sororities, and other related properties, resulting in annual averages of 29 civilian injuries and $11 million in direct property damage. Most campus fires happen in dormitories between the hours of 5-11 p.m. Of these incidents, 6 out of 7 are related to cooking. While it is important to enforce policies that reduce risks including unattended cooking, candles, and the disabling of smoke alarms, it is vital to ensure that all dormitories are fully sprinklered and have an operable fire alarm system that has been inspected in accordance with local fire codes.

Fire Protection Services 

Working with APFP

Whether you need smoke detectors, fire extinguishers, or an automatic sprinkler system installed at your school facilities, A P Fire Protection is here for you. We have been protecting Arizona from fire damage since 2008 and we have over a century of combined experience! Known for our superb customer service, our expertise, and our reliability, we understand as school systems it is imperative to complete most maintenance while students and staff are off campus and will do everything in our power to schedule around your breaks and holidays.

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In preparation for your services, you should check in with a couple of departments so you are ready to go. Facility directors/managers should be able to tell you if their monthly inspections have detected any problem areas or changes to structures or occupancies. If this is your first time partnering with APFP, we encourage you to reach out to your previous fire protection company to see what reports they can provide you with, or at the very least, collate your campus maps in preparation for a walkthrough where we will mark each device location. Working with the procurement office ahead of time can also save you time when it comes to getting purchase orders after an estimate has been approved. You can also check out our list of common

Typical school Fire Code Violations

System Reports

We will do our best to provide our customers with job reports containing device counts and placement, outlining deficiencies and needed repairs and compiling previous repairs and notations. Not only does this make you more aware of your fire protection capabilities and needs, but it also sets you up for success by establishing verifiable numbers needed to project more accurate pricing for upcoming maintenance.

Fire alarm systems in schools, like other buildings, generally are not mandated to be updated or replaced to meet current code requirements unless the system is no longer operational or if buildings are being modernized. Although codes are developed to improve safety, these modified codes also have increased the cost of building and installing systems.

These cost restraints are the primary reasons that many school districts simply have not been able to budget for new or upgraded fire alarm systems. While school administrators would like to upgrade or replace obsolete fire alarm systems, often funding is not available to do so. Sadly, this fact could result in a school having an obsolete and possibly non-operational fire alarm system, which is unacceptable when the protection of our children is at stake.

School fire protection systems do not need to have all new top of the line equipment; however, it should be stressed that obsolete and out of date equipment that does not meet applicable code requirements puts lives in danger. First and foremost, we should be able to keep our children safe from fire while they are in school. 

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Fire Protection Monthly Inspection Checklist

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Fire Protection Readiness

One of the most costly and devastating events for a company or organization is a fire. Scheduling regular fire protection monthly inspection and tests overseen by you or someone in your business can help ensure that your fire prevention systems are ready when needed. Conducting preventive maintenance tasks can also help make sure your fire protection systems are in good working order and make yearly testing and inspections a breeze!

Every business should establish its testing schedule to comply with external regulations or internal procedures. A fire protection monthly inspection checklist is a form used by property owners or managers to verify the operational reliability of fire protection devices installed in their properties. It aims to ensure national fire safety code standards are observed.

Download yours here!

Visual inspections are part of the inspection, testing, and maintenance required by the National Fire Protection Association (NFPA) and each area within your system has different guidelines and timelines. NFPA defines an inspection as “a visual examination of a system or portion there of to verify that it appears to be in operating condition and is free of physical damage.” As a general rule, make sure all fire protection equipment is unobstructed and accessible. A fire protection expert from A P Fire Protection can help point out what else you need to look for in a monthly inspection. However, for annual, semi‑annual, or quarterly inspection requirements, we will need to send out an experienced, certified technician to your business.

Training Panel: Fire Alarm Panel, Smoke/Heat Detectors, Horn Strobe, Pull Stations, Duct Detectors & Alarm Bell

Pulls Detectors, Notifiers & Emergency Lights

Often your first line of defense, pulls, detectors, notifiers (horns, strobes & sounders)  and emergency lights are the first to know when a fire has ignited. Pulls or detectors send a signal to your fire panel which raises the alarm, sending an internal signal to your alarm system and an external signal to first responders and your monitoring company. When these devices are obstructed, dirty or not working properly, this could cost you valuable seconds in response, creating more time for the fire to spread. at each monthly inspection you should take the steps below to provide the quickest response possible.

Testing

Schedule tests of smoke detectors, fire alarms and emergency lights at least once a month per the U.S Fire Administration. Set a calendar reminder to check the performance of these items on a day or week when you are generally less busy. By scheduling in your downtime, you can negate any potential to put off your testing because another task is demanding your attention.

To test, hold the test button on each device and wait for the signal. If the light is weak/does not illuminate or you do not hear anything after a few seconds, take note of the location on your report. Batteries must be replaced every 6 months in smoke detectors not connected to a fire alarm panel. It is important to make sure the new batteries inserted are fresh, so it is always important to test a smoke detector once the batteries are replaced. It is also important to note that emergency lights are required to be equipped with a battery backup, however, these will need to be tested by a professional during an annual inspection.

Cleaning

In addition, detectors, notifiers and emergency lights should be cleaned at least quarterly to prevent dirt and dust build-up and obstructions moved out of the way. This will help ensure the quickest detection and warning in case of a fire. Be sure to use only a soft cloth and light pressure when cleaning to avoid damaging your equipment. Dampen the cloth with warm water when needed.

Follow up

Lastly, confirm that fire departments and your monitoring company are properly receiving notifications when your fire alarm system is being tested. After you’ve completed these steps, schedule work as needed with the fire protection professionals at A P Fire Protection for further testing and troubleshooting, maintenance and repairs to ensure sensors and wiring are all functioning correctly. 

Butterfly Valves on a Fire Riser

Fire Sprinkler Systems

Visual Inspection

NFPA 25 provides the criteria for the routine activities that must be conducted to ensure that water-based fire protection systems, such as automatic sprinklers systems, can be relied upon in the event of a fire. It also outlines the required areas for visual inspections on sprinkler systems as valves, backflows, gauges, standpipes, fire pumps and sprinklers. During your monthly inspection you should be looking for:

Corrosion on Sprinkler System
  • • Leakage
  • • Corrosion detrimental to sprinkler performance
  • • Physical damage
  • • Loss of fluid in the glass bulb heat-responsive element
  • • Loading (dust and other environmental debris) detrimental to sprinkler performance 
  • • Paint other than that applied by the sprinkler manufacturer
  • • Sprinklers installed in the incorrect orientation
  • • Minimum clearance to storage is maintained 

Any signs of physical damage or noncompliance could affect the effectiveness of your system. Monthly visual inspections should be carried out on all parts of the system you can access and/or see from the floor. This means that typically there should be no special equipment needed for these routine inspections such as ladders or lifts. Furthermore, NFPA 25 clearly states that sprinklers located in concealed spaces such as above suspended ceilings do not require inspection though any sprinklers that cannot be accessed for inspection should be noted on inspection reports. On the other hand, make sure escutcheons (sprinkler covers) are flush to the ceiling (they serve a purpose beyond looking pretty!). 

Cleaning

In most instances, loading on fire sprinkler components can be cleaned using a dry soft cloth or one dampened by warm water. Nonetheless, you may want to leave this step to the professionals as sprinkler head bulbs can be easily damaged when appropriate care is not taken.

Kitchen Hood Nozzles with Caps Removed

Kitchen Hoods

Visual Inspection

Kitchen fire suppression system inspections are vital to safety. In any size kitchen, the restaurant hood fire suppression systems acquire a grease and grime build-up. This build-up, when not cleaned regularly, will eventually clog the nozzles meant to disperse wet chemicals over the source of a stove, fryer, or grill fire to put the fire out. This causes a serious fire hazard in commercial kitchens. During your visual inspection, make sure caps are in place, check system pressure and note any build up on nozzles and hood filters. You should also verify that no appliances have moved or changed positions, as the nozzles installed are designed for use over specific appliances and determined area. Depending on use, you may need to perform a weekly visual inspection.

Maintenance & Cleaning

Likewise, maintenance and cleaning schedules are also determined by frequency of use; every six months is typical for most facilities, every three months for heavy use, annually for low use (e.g., event spaces, seasonal facilities, etc.). APFP does not provide cleaning services for kitchen hoods, but we do provide other maintenance services. Cooking equipment is the leading cause of fires, accounting for three out of five structure fires.

Different Use Fire Extinguishers

Fire Extinguishers

OSHA regulations mandate that commercial businesses must inspect their portable fire extinguishers monthly. Sometimes referred to as a visual inspection, monthly inspections can be executed by employees who have received proper training. Every month, you should complete a visual check of your fire extinguishers to make sure that they are still functional in the following areas – 

Location & Accessibility

Example: Fire Extinguisher Signage

All portable fire extinguishers should be unobstructed, easy to see, and easy to reach. If the extinguisher is blocked or unreachable, any obstructions should be moved or the extinguisher itself should be relocated where it will be more accessible. 

Gauge Pressure Reading

A disposable fire extinguisher has a plastic head with a gauge that reads “full” or “empty”. Rechargeable extinguishers have a metal head with a gauge that shows the level of charge.

For a rechargeable extinguisher, the needle of the pressure gauge should be pointing to the green indicator, known as the operating zone. If the needle is below the operating zone, the extinguisher has lost pressure and needs to be recharged by a professional. If the needle is above the operating zone, it has too much pressure and is at risk of a leak or a cylinder failure (read: explosion). Call us right away if the pressure gauge is outside of the operating zone in either direction for service.

Fire Extinguisher Gauge Reading Low Pressure

Inspection Tag

Extinguisher Inspection Tag – Front & Back

Check the inspection tag to see when the last annual inspection took place. If your inspection date is getting close, make a note to call and schedule this year’s maintenance and inspection. If there is no tag, the extinguisher should be inspected to avoid any issues. After your inspection is complete, our technician will attach an updated inspection tag punched with the month, year, the type of extinguisher and the service performed.

Finally, the exterior of the extinguisher needs to be checked thoroughly for damage or corrosion. Check that the instruction label is present and easy to read. The serial number should also be legible. Look for dents and punctures, as well as paint removal and rust. The hose should be unobstructed, securely fastened to the side of the extinguisher and free of cracks or other damage. Tamper seals are required and indicate if anyone has attempted to use or discharge the unit. Tamper seals are placed around the locking pin and secured around the handle. They may look similar to a zip tie, but they break easily with a little bit of force. You cannot secure an extinguisher with a zip tie!  If any extinguishers are damaged or tampered with, have them inspected immediately.

Document Your Findings

Most inspection tags provided space to record monthly inspections. Sign your name or initials and date of inspection to confirm that it has been done. After you’ve completed your inspection and signed off, write a report detailing any issues and whether any actions have been taken to remedy them. Your report should include your name, date, and location of the extinguisher that needs service.

Example: Egress Map

Egress & Evacuation

OSHA strongly recommends (and in some cases requires) businesses to have an emergency action plan in place. EAPs designate roles and responsibilities to employees during emergencies, and are designed to help organizations facilitate safe evacuations.  If you have more than 10 employees your plan must be written, kept in the workplace, and available for employee review. In certain instances OSHA standard also requires that an egress map be posted throughout your facility,

If an evacuation from your building is required due to an emergency such as a fire alarm, gas leak, natural disaster or any other reason, occupants should always remember to stay calm, do not rush, and do not panic. The best way to achieve this is to practice. Fire alarm drills should be implemented on at least a monthly basis. 

Furthermore, it is recommended that each department/business unit in a building identify a few department members who will act as evacuation coordinators. These evacuation coordinators should:

  • • Assist other department members, including those needing assistance, in evacuating the building, including – if safe to do so – checking restrooms as they are exiting; and
  • • Be able to do a “head-count” of evacuated personnel and identify to Emergency Personnel any individuals who do not appear to be present at the evacuation assembly area.

In addition, it is important that all employees be aware of the locations of alternate exits and keep exit routes free and clear of obstructions. Each egress map should designate two assembly areas that are at least 500 feet away from the building where employees and others should assemble upon evacuation as a “Main Assembly Area” and an “Alternate Assembly Area”, in the event the Main Area cannot be used. 

Preventing Fire Damage with a monthly inspection

You can prevent fire damage, injury and death with these maintenance tips. Contact A P Fire Protection to discuss these services. A representative will work with you to schedule services to meet the code requirements, the requirements of the local authority having jurisdiction (AHJ), and your facilities’ particular needs. 

If your business has been damaged by fire or smoke, contact APFP for reliable service to replace damaged or deployed fire protection units. Our emergency response technician can be reached 24/7 at 623-772-5344 and we can be onsite within two hours to help mitigate any damage and work towards a smooth recovery.

Whether you own a business or manage a building, maintaining the safety of employees, clients and all other occupants is paramount. Having a network of fire detection and prevention equipment is key, but they must work properly in order to do so. Make a monthly check-in with your fire prevention systems a to-do and be one step ahead when disaster strikes.

Fire Extinguisher with APFP Tag

AASBO 2022: Racing Towards Excellence

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Racing to excellence

AASBO 2022

Last week we attended the 69th Annual AASBO Conference and Expo in Tucson, AZ. This year’s theme, Racing to Excellence, was a NASCAR super-fan dream. It was another great year at AASBO 2022! Our booth was decked out with all things racing including: balloons, blow up tires, checkered flags and racing themed photo props! We weren’t the only ones embracing the event’s spirit, there were so many awesome booths this year.

Happily, we saw a few familiar faces in the crowd. We love that you keep coming back and letting us educate you on the importance of fire protection and fire safety in your facilities.

AASBO 2021
AASBO 2022
AASBO 2021
AASBO 2022

Safety in schools is a top priority, and we are excited to keep growing and helping to build a fire safe community in Arizona.

Giveaways

As always, we had some pretty amazing giveaways to entice a pit stop or two to our booth. This year we brought notepads, stickers, back scratchers, koozies, ice packs and rulers!

In addition, our Grand Prize this year consisted of Two Arizona Cardinals Club Level Game Tickets and a few tailgating necessities like snacks, drinks (the fun kind), Cardinals merch and a cooler!

Our Grand Prize Winner, Shaina with The Arizona School for the Deaf and Blind

What is AASBO

The Arizona Association of School Business Officials (AASBO) is a professional organization; providing support and professional development opportunities for individuals in the field of education who provide management and services. AASBO is recognized by the educational community as the primary source of accurate, objective business and operations information, educating its diverse membership and constituency in professional best practices, and promoting the highest standards in school business administration. AASBO is dedicated to improving the skills of its members to ensure that the educational needs of Arizona’s school children are best served.

Why are we members

Many of AASBO’s programs, presentations are made by individuals with expertise in areas of school business and support service operations. The association’s programs feature keynote speakers from various fields and high elective offices, as well as technical sessions in the areas of business operations.

Furthermore, as a vendor interested in doing business with Arizona public schools and a registered member of AASBO, we are in a great position to best serve you and your school. If you are looking for a reliable, customer focused fire protection company to service your facilities for the 2022-23 school year, we are here for you! Let us help you get your fire protection equipment race ready and your school year preparation to the finish line.

Schedule Now!

WE had a great time, See you next year!

AASBO 2022

Why Does My Bid Have a Compliance Engine Fee?

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Why Does My Bid Have a Compliance Engine Fee?

WHAT IS THE COMPLIANCE ENGINE

The Compliance Engine is a simple, internet-based tool for Fire Prevention Bureaus, Water Departments, and Building Departments and depending on where your business is located, it may be a required tool to help keep your business and your city up to date.

The Compliance Engine provides a secure environment for third-party contractors, like A P Fire Protection, who inspect, test, and maintain fire protection systems and backflows to submit their reports via BRYCER’s Web Portal directly to the Authority Having Jurisdiction (AHJ) in local municipalities. This facilitates a more efficient review, tracking, and follow-up process with occupants to correct deficiencies and maintain systems and allows AHJs to track and drive inspection and testing code compliance which ultimately reduces false alarm activity, ensures clean drinking water and provides a safer community.

While it may seem like this is just a way to generate revenue for contractors and the local AHJ, the single biggest reason we are starting to see the shift to a compliance engine is to make it safer for the people who occupy these buildings. Utilizing the compliance engine can play a considerable role in reducing the likelihood of a fire event and the damage it could cause if the fire protection systems are not being maintained properly. 

The compliance engine process

THE PROCESS

Property owners will receive timely, proactive notifications of their testing requirements by mail. If we have not already contacted you to get you on the schedule, please call our office. Once testing has been completed, we will provide you with our testing reports and suggested repairs for your systems. We are then required to submit all testing information and noted deficiencies to the AHJ via the compliance engine. If repairs have not been completed for required deficiencies and been reported back to the compliance engine within 30 days, the property owner will then receive an additional notice of deficiency giving them and additional 30 days from receipt of the letter to complete the needed repairs. Property owners do not need to submit any reports to the compliance engine. As the testing company, we do this for you!

Pressure gauge reading on fire hydrant

REPORTING & CORRECTING DEFICIENCIES

In the last few years, AHJs who have put more of an emphasis on the proper inspection, testing and maintenance of fire protection systems have frequently found deficiencies that could impact the performance of fire systems that go un-repaired. We understand as property owners you may not want to pay for the correction of the deficiencies immediately because there is a lack of budgetary funding and there may not seem to be any urgency in doing so, but it is our job to communicate the impact of the deficiency in the event of an emergency can be devastating.

Now, with the utilization of compliance engines and having to submit the inspection reports along with the list of deficiencies, there is a priority to have these deficiencies corrected immediately in order to properly maintain fire protection systems and prevent major property loss. While the upfront cost may seem sizeable, the long-term savings is priceless.

RESULTS WE ARE SEEING FROM COMPLIANCE ENGINES

Having a compliance engine to keep track of code compliance aids the Fire Marshal and Fire Prevention Bureaus by providing accurate data of which buildings have fire protection systems, when they were last tested, and if there are any open deficiencies that could hinder the successful deployment of their fire protection teams in the event of an incident.

As a service provider offering quarterly, semi-annual, and annual inspections and testing to our customers, we are seeing more and more local municipalities we serve adopting the compliance engine in an effort to track and drive responsible inspection and testing code compliance. Thanks to the database the compliance engines are building, we know that over 50% of all fire protection systems go untested and maintained annually, and together we are working to change that.

While this is generating more revenue for us, it is also giving us an opportunity to interact with our customers more than usual, ultimately building a much stronger relationship with you, and that is our ultimate goal.

SYSTEMS TRACKED THROUGH THE COMPLIANCE ENGINE IN OUR AREA:

CITIES & MUNICIPALITIES CURRENTLY UTILIZING COMPLIANCE ENGINES

Arizona Municipalities Requiring Compliance Engine Reporting

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